Optimize polling performance and reduce memory usage

- Reduce polling attempts from 10 to 5 with 3-second timeout protection
- Optimize exponential backoff delays (25ms-400ms vs 50ms-2000ms)
- Remove memory-intensive unique keys from job creation
- Reduce ensureEmailJob retry attempts from 5 to 3
- Use gentler exponential backoff (1.5x vs 2x) capped at 200ms
- Rely on database constraints for duplicate prevention instead of memory keys

Performance improvements:
- Faster response times for immediate email sending
- Reduced memory bloat in job queue systems
- Better resource efficiency for high-volume scenarios

🤖 Generated with [Claude Code](https://claude.ai/code)

Co-Authored-By: Claude <noreply@anthropic.com>

src/jobs/processEmailJob.ts

@@ -9,10 +9,6 @@ export interface ProcessEmailJobInput {
    * The ID of the email to process
    */
   emailId: string | number
-  /**
-   * Optional unique constraint helper to prevent duplicate jobs
-   */
-  uniqueKey?: string
 }
 
 /**

src/sendEmail.ts

@@ -149,16 +149,26 @@ export const sendEmail = async <TEmail extends BaseEmailDocument = BaseEmailDocu
       throw new Error('PayloadCMS jobs not configured - cannot process email immediately')
     }
 
-    // Poll for the job with exponential backoff
+    // Poll for the job with optimized backoff and timeout protection
     // This handles the async nature of hooks and ensures we wait for job creation
-    const maxAttempts = 10
+    const maxAttempts = 5 // Reduced from 10 to minimize delay
-    const initialDelay = 50 // Start with 50ms
+    const initialDelay = 25 // Reduced from 50ms for faster response
+    const maxTotalTime = 3000 // 3 second total timeout
+    const startTime = Date.now()
     let jobId: string | undefined
 
     for (let attempt = 0; attempt < maxAttempts; attempt++) {
-      // Calculate delay with exponential backoff (50ms, 100ms, 200ms, 400ms...)
+      // Check total timeout before continuing
-      // Cap at 2 seconds per attempt
+      if (Date.now() - startTime > maxTotalTime) {
-      const delay = Math.min(initialDelay * Math.pow(2, attempt), 2000)
+        throw new Error(
+          `Job polling timed out after ${maxTotalTime}ms for email ${email.id}. ` +
+          `The auto-scheduling may have failed or is taking longer than expected.`
+        )
+      }
+
+      // Calculate delay with exponential backoff (25ms, 50ms, 100ms, 200ms, 400ms)
+      // Cap at 400ms per attempt for better responsiveness
+      const delay = Math.min(initialDelay * Math.pow(2, attempt), 400)
 
       if (attempt > 0) {
         await new Promise(resolve => setTimeout(resolve, delay))
@@ -178,15 +188,15 @@ export const sendEmail = async <TEmail extends BaseEmailDocument = BaseEmailDocu
         break
       }
 
-      // Log on later attempts to help with debugging
+      // Log on later attempts to help with debugging (reduced threshold)
-      if (attempt >= 3) {
+      if (attempt >= 2) {
         console.log(`Waiting for job creation for email ${email.id}, attempt ${attempt + 1}/${maxAttempts}`)
       }
     }
 
     if (!jobId) {
       throw new Error(
-        `No processing job found for email ${email.id} after ${maxAttempts} attempts. ` +
+        `No processing job found for email ${email.id} after ${maxAttempts} attempts (${Date.now() - startTime}ms). ` +
         `The auto-scheduling may have failed or is taking longer than expected.`
       )
     }

src/utils/jobScheduler.ts

@@ -47,9 +47,9 @@ export async function ensureEmailJob(
   const mailingContext = (payload as any).mailing
   const queueName = options?.queueName || mailingContext?.config?.queue || 'default'
 
-  // Implement atomic check-and-create with retry logic to prevent race conditions
+  // Implement atomic check-and-create with minimal retry for efficiency
-  const maxAttempts = 5
+  const maxAttempts = 3 // Reduced from 5 for better performance
-  const baseDelay = 100 // Start with 100ms
+  const baseDelay = 50 // Reduced from 100ms for faster response
 
   for (let attempt = 0; attempt < maxAttempts; attempt++) {
     // Check for existing jobs with precise matching
@@ -64,14 +64,12 @@ export async function ensureEmailJob(
     }
 
     try {
-      // Attempt to create job with specific input that ensures uniqueness
+      // Attempt to create job - rely on database constraints for duplicate prevention
       const job = await payload.jobs.queue({
         queue: queueName,
         task: 'process-email',
         input: {
-          emailId: normalizedEmailId,
+          emailId: normalizedEmailId
-          // Add a unique constraint helper to prevent duplicates at queue level
-          uniqueKey: `email-${normalizedEmailId}-${Date.now()}-${Math.random()}`
         },
         waitUntil: options?.scheduledAt ? new Date(options.scheduledAt) : undefined
       })
@@ -85,7 +83,7 @@ export async function ensureEmailJob(
     } catch (error) {
       // On any creation error, wait briefly and check again for concurrent creation
       if (attempt < maxAttempts - 1) {
-        const delay = baseDelay * Math.pow(2, attempt) // Exponential backoff
+        const delay = Math.min(baseDelay * Math.pow(1.5, attempt), 200) // Gentler exponential backoff, capped at 200ms
         await new Promise(resolve => setTimeout(resolve, delay))
 
         // Check if another process succeeded while we were failing